Access Marshall County Property Records

Marshall County property records are maintained at the County Recorder's office in Warren, Minnesota. The Recorder keeps all official documents tied to real property in the county, including deeds, mortgages, tax liens, and land documents going back to when the county was organized. You can search Marshall County property records online through the Beacon system at no cost, or visit the office in Warren to look up records and get certified copies. The County Assessor handles all valuations and property classification for the approximately 8,000 parcels across the county.

Marshall County Recorder

The Marshall County Recorder is the official custodian of all legal real estate records in the county. The office records deeds, mortgages, satisfactions, federal and state tax liens, easements, and other documents that affect ownership and use of land in Marshall County. All documents submitted for recording must meet Minnesota state standards. That includes a proper legal description, notary acknowledgment, original signatures, and the preparer's name on the first page.

Marshall County accepts e-recording, allowing professionals to submit documents electronically without mailing paper originals. For paper submissions, the office is located in Room 308 at 208 E Colvin Avenue in Warren. Documents must arrive by 4:15 PM each weekday to be processed that day, even though the office remains open until 4:30 PM. The office also accepts UCC filings, Torrens records, and certified copies can be ordered in person or by mail.

Staff can search Marshall County property records by owner name, parcel number, or document type. Certified copies cost $10 as a base fee plus per-page charges. Plain copies are available for less. If you are mailing a request for copies, call (218) 745-4851 first to confirm the amount and check what payment the office accepts.

Marshall County Assessor

The Marshall County Assessor values and classifies all real property in the county. Marshall County has approximately 8,000 parcels, and the land is primarily agricultural. Farm ground makes up most of what the assessor evaluates each year, though residential and commercial parcels in Warren and other communities are also included. Values are set as of January 2 each year using current sales data and field inspection results. Valuation notices go out in March.

All properties receive a physical inspection at least once every five years. The assessor classifies each parcel based on how it is used. Agricultural land is classified and taxed differently than residential or commercial property. If your parcel use changes, that can affect both your classification and your tax bill. If you believe your assessed value or classification is incorrect, you can appeal before the Board of Equalization, which typically meets in April. The local appeal is free.

The screenshot below is from the Marshall County Assessor's page, which shows how property valuations are handled and what tools are available for searching parcel data in Marshall County.

The assessor's page covers valuation methods, inspection schedules, homestead applications, and how to appeal your property value in Marshall County.

Search Marshall County Property Records Online

Marshall County participates in the Beacon WebGIS system by Schneider Corp for free online property searches. No account is required for basic lookups. You can search parcels by address, owner name, or parcel ID. Beacon's map interface displays parcel boundaries across the county, and you can zoom in to view any area in detail, including neighboring parcels and land boundaries.

Each Beacon parcel record shows the current owner, mailing address, legal description, estimated market value, land and building values, sales history with dates and prices, and property characteristics such as acreage and building type. Tax information is also included in the parcel summary. Beacon runs 24 hours a day, seven days a week, so you can look up Marshall County property records at any time without going to the courthouse.

Beacon shows assessment and ownership data but does not provide document images. To get copies of recorded deeds, mortgages, or other documents, contact the Recorder at (218) 745-4851. The PRISM system maintained by the Minnesota Department of Revenue is a statewide property data resource that covers Marshall County alongside all other Minnesota counties.

Note: Beacon data is updated regularly but may lag recent recordings by a day or two. Contact the Recorder's office if you need the most current ownership information on a specific parcel.

Marshall County Property Record Types

The Marshall County Recorder maintains a wide range of documents tied to real property in the county. Deeds are filed here whenever land changes hands. Under Minnesota Statutes Chapter 507, recording a deed gives public notice of the transfer and protects the new owner against later claims from other buyers or creditors. A deed that is not recorded may leave ownership open to challenge.

Mortgages and mortgage satisfactions are also common filings at the Recorder's office. Lenders record mortgages to establish their security interest in the property. When loans are paid off, lenders record a satisfaction or discharge to release that interest. Other types of records filed in Marshall County include easements, declarations of covenants and restrictions, federal and state tax liens, mechanics liens, plats, and certificates of survey. Well disclosure certificates must be filed on most property transfers where a well is located on the land.

Some Marshall County parcels are registered under the Torrens system as authorized by Minnesota Statutes Chapter 508. Torrens properties use a court-issued Certificate of Title to confirm ownership rather than a chain of recorded abstract documents. If you are researching a Torrens parcel, the Recorder's staff can guide you through the correct search process.

Recording Fees and Transfer Taxes

Marshall County follows the Minnesota statewide fee schedule. The base recording fee is $46 for the first page of any document, plus $4 for each additional page. Plats cost $56 to record. A well disclosure certificate submitted on its own costs $50. No separate fee is charged if the certificate is attached to the deed at the time of recording.

State transfer taxes apply to most real estate deals in Marshall County. The State Deed Tax under Minnesota Statutes Chapter 287 is 0.33% of the net consideration, with a minimum of $1.65. The Mortgage Registry Tax is 0.23% of the principal loan amount. Both taxes must be paid at the time the documents are submitted for recording and should be included with the check or electronic payment.

Certified copies of recorded documents cost $10 plus per-page charges. Plain copies are available for less. To request copies by mail, send payment and a self-addressed envelope to the Marshall County Recorder at 208 E Colvin Avenue, Warren, MN 56762.

Property Tax in Marshall County

Property taxes in Marshall County are due in two installments each year under Minnesota Statutes Chapter 279. The first half is due May 15 and the second half is due October 15. Taxes not paid by May 15 become delinquent on January 1 of the next year and begin accruing interest at 9 to 10 percent per year.

Values are set as of January 2 each year following the rules under Chapter 273. The general framework for how taxes are levied and collected is governed by Chapter 272. The county mails valuation notices and tax statements in March each year. If you disagree with your value, raise the issue before the April Board of Equalization meeting. After three years of unpaid taxes, properties can enter forfeiture proceedings, and the county may eventually sell those parcels at public auction.

The Minnesota Department of Revenue's property tax page provides detailed information about statewide tax rules, delinquency, and forfeiture that apply to Marshall County. Well disclosure requirements apply to most residential sales and are explained at health.state.mn.us.

Communities in Marshall County

Marshall County has no cities that meet the population threshold for a dedicated page on this site. The county seat is Warren. Other communities include Stephen, Argyle, Newfolden, Strandquist, and Alvarado. All Marshall County property records for land in any of these communities are filed at the Recorder's office at 208 E Colvin Avenue in Warren.

Nearby Counties

Marshall County is in northwestern Minnesota, near the Canadian border. Several neighboring counties each maintain their own property records through their county recorders.